Planning tools

Checklists & templates for your event planning.

Print-ready, fillable on screen and free – no sign-up. Every template is available in German and English.

  • Clickable checkboxes
  • Fields to fill in
  • No sign-up

Checklists.

To tick off – from the first idea to the follow-up, with a timeline for every phase.

Checklistfillable

Seminar checklist

Goals, venue, programme, invitations, catering, AV, the day itself and follow-up – 47 items in 8 phases.

2 pages · A4 · PDF · 295 KB

Checklistfillable

Team building checklist

From goal and format to activities, a bad-weather plan and feedback – 43 items in 8 phases.

2 pages · A4 · PDF · 298 KB

Checklistfillable

Wedding checklist

From 12 months before to after the party: venue, suppliers, invitations, registry office and the big day – 48 items.

2 pages · A4 · PDF · 290 KB

Templates.

To fill in on screen or on paper – for planning, site visits and decisions.

Templatefillable

Event run of show

Time, item, owner and notes – with phases from set-up to the evening programme.

2 pages · A4 · PDF · 245 KB

Templatefillable

Site visit question list

33 questions in 7 areas with answer fields, plus rating, strengths, concerns and next steps.

2 pages · A4 · PDF · 279 KB

Templatefillable

Venue comparison matrix

Compare up to 4 venues on 17 weighted criteria – with a total row for every venue.

1 page · A4 landscape · PDF · 237 KB

Infographic.

Real figures from the venue profiles on JustRoom.

Infographic

What does a seminar cost in Austria?

Half-day, full-day and room rates as medians, Vienna compared, a sample calculation and four ways to save.

1 page · A4 · PDF · 320 KB